Receives
- Employee administrative requests
- Onboarding and offboarding documents
- Forms and evidence
- Authorised HRIS events
Structure HR workflows without delegating people decisions.
The AI employee prepares records, answers documented administrative requests and follows up on missing items. Recruitment, assessment, disciplinary matters and individual decisions remain with HR professionals.
Controlled executionSUBSTI / RUN-284
- 01Mission
Supplier invoice received
- 02Plan
Read · reconcile · enter · verify
- 03Memory
Procedure AP-04 and supplier record
- 04Tool
ERP opened through a controlled session
- 05Exception
Purchase order variance detected
- 06Human
Validation requested above threshold
- 07Trace
Action closed and execution logged
Operating model illustration. This is not a product screenshot.
AI employee scope
From incoming information to a controlled hand-off.
Understands
- Request type and record status
- Applicable population and rights
- Expected documents and deadlines
- Cases requiring confidentiality or HR involvement
Searches
- Published HR procedures
- Approved document templates
- Record data accessible to the role
- Authorised administrative history
Executes
- Prepare an administrative response
- Check record completeness
- Create a task or follow-up
- Update an authorised HRIS status
- File documents
Checks
- Requester identity and rights
- Procedure version
- Presence of supporting documents
- Data minimisation
- Required approval stage
Hands to people
- Sensitive individual case
- Undocumented legal question
- Recruitment or assessment
- Health, disciplinary or conflict matter
- Compensation change
You define the autonomy of your AI employees.
Assistant
The AI employee researches, analyses and prepares. A person performs the action.
- Research
- Analyse
- Prepare
Preparer
The AI employee prepares a complete action and waits for approval before execution.
- Prepare the action
- Explain checks
- Wait for approval
Operator
The AI employee performs authorised actions, flags exceptions and preserves a trace.
- Execute authorised actions
- Check the result
- Flag exceptions
Manager
The AI employee coordinates several processes or AI employees and involves people at critical stages.
- Coordinate
- Apply rules
- Manage dependencies
- Escalate critical stages
Exceptions
What stops or escalates.
- Uncertain identity or assignment
- Sensitive document received through the wrong channel
- Contradictory record
- Out-of-policy request
- Insufficient access rights
KPIs
What to measure.
- Administrative response time
- Complete-record rate
- Missing-document follow-ups
- Backlog by request type
- Share of records correctly handed off
Integration
What it can use.
- HRIS
- DMS and document vault
- Email and employee portal
- Authorised signature or ticketing tools
Compatible processes
Begin with one bounded and repeatable mission.
01Administrative onboarding
02Document collection
03Documented HR responses
04Deadline tracking
05Offboarding preparation
Indicative subscription: around €1,000 per month per AI employee, plus integration setup. Final scope depends on software, volumes, controls and infrastructure.
FAQ
Questions before scoping.
Does the AI employee select candidates?
The scenarios presented do not delegate a recruitment decision to it. It can prepare and classify information under an approved framework, with human review and bias controls.
Can it access the entire employee record?
Not by default. Accessible sources and fields are limited to the mission and technical role under the principle of least privilege.
Which role should work differently tomorrow?
Tell us about a function, a volume and the software involved. We will identify the first scope to turn into an AI employee.
Book a demo