Receives
- Invoices and credit notes
- Statements, exports and journals
- Purchase orders and receipts
- Control or substantiation requests
Prepare entries and reconciliations with a control trail.
The AI employee collects documents, reconciles information and prepares authorised accounting operations. Exceptions, close activities and binding approvals remain with the finance team.
Controlled executionSUBSTI / RUN-284
- 01Mission
Supplier invoice received
- 02Plan
Read · reconcile · enter · verify
- 03Memory
Procedure AP-04 and supplier record
- 04Tool
ERP opened through a controlled session
- 05Exception
Purchase order variance detected
- 06Human
Validation requested above threshold
- 07Trace
Action closed and execution logged
Operating model illustration. This is not a product screenshot.
AI employee scope
From incoming information to a controlled hand-off.
Understands
- Document type and period
- Relevant entities, accounts and dimensions
- Reconciliation rules
- Materiality and approval thresholds
Searches
- Supplier repositories and charts of accounts
- Authorised orders, receipts and contracts
- Entry history
- Close procedures and supporting evidence
Executes
- Extract and pre-fill data
- Prepare a reconciliation
- Propose coding under established rules
- Update a document status
- File supporting evidence
Checks
- Duplicate and invoice sequences
- Purchase order-receipt-invoice consistency
- Expected tax, dates and amounts
- Balance and supporting evidence
- Rights and open periods
Hands to people
- Reconciliation discrepancy
- New coding rule
- Closed period
- Sensitive supplier
- Payment or close approval
You define the autonomy of your AI employees.
Assistant
The AI employee researches, analyses and prepares. A person performs the action.
- Research
- Analyse
- Prepare
Preparer
The AI employee prepares a complete action and waits for approval before execution.
- Prepare the action
- Explain checks
- Wait for approval
Operator
The AI employee performs authorised actions, flags exceptions and preserves a trace.
- Execute authorised actions
- Check the result
- Flag exceptions
Manager
The AI employee coordinates several processes or AI employees and involves people at critical stages.
- Coordinate
- Apply rules
- Manage dependencies
- Escalate critical stages
Exceptions
What stops or escalates.
- Missing or unreadable evidence
- Inconsistent amount or tax
- Missing purchase order
- Unexpected currency or entity
- Changed bank details
KPIs
What to measure.
- Processing time per document
- First-pass reconciliation rate
- Number of duplicates detected
- Document backlog
- Time spent on exceptions
Integration
What it can use.
- Accounting systems and ERP
- Procurement and expense tools
- Authorised banking and reconciliation tools
- DMS, email and reporting
Compatible processes
Begin with one bounded and repeatable mission.
01Supplier-invoice preparation
02Document reconciliation
03Duplicate checks
04Supporting-evidence collection
05Reporting preparation
Indicative subscription: around €1,000 per month per AI employee, plus integration setup. Final scope depends on software, volumes, controls and infrastructure.
FAQ
Questions before scoping.
Does the AI employee replace accounting approval?
It can prepare and execute authorised actions. Accounting accountability, sensitive entries, payments and the close remain governed by client permissions.
Can it check a change in bank details?
It can detect and flag a change. Independent verification and payment approval must follow the organisation’s anti-fraud controls.
Which role should work differently tomorrow?
Tell us about a function, a volume and the software involved. We will identify the first scope to turn into an AI employee.
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